Fire inspection companies have a duty to investigate and identify potential hazards before disaster strikes, but sifting through piles of paperwork and reports can be cumbersome. Switching to fire inspection software can help reduce the amount of paperwork your staff deals with every day, but it can also provide some other surprising benefits. Here are just a few of the many reasons to make the switch to fire inspection software.
Help your staff keep track of upcoming inspections with scheduling functions found in fire inspection software. Interactive calendars let employees book appointments and manage the reason for each inspection, such as routine checks or follow-ups for locations with previous violations. As each inspection is finished, your software should allow the user to check off the appointment as complete and archive the results for easy reference in the future.
Instead of using paper checklists, consider a fire inspection software program loaded with digital forms and checklists. This eliminates the need for paperwork while making it easy for staff to run through all inspection points and potential issues. The areas where there are opportunities for improvement can be downloaded as a report for you and your clients to use to ensure compliance with local regulations and laws, and the forms can easily be submitted to the proper authorities as needed.
Invoicing And Accounting Integration
With the right fire inspection software, your staff can submit invoices to clients at the end of each appointment. This means faster billing and payment to keep cash flowing to your business. Integration with accounting software platforms and programs takes the guesswork out of managing those invoices, so you can see who has paid and which companies have outstanding balances. Some software programs may even allow clients to pay at the time of service through your employee's company-issued tablet or smartphone to help prevent delays in billing.
Mobile App Functionality
Mobile apps included with your fire inspection software make it easy to scale your business, giving multiple inspectors access to reports, forms, invoicing, and scheduling functions. This means you can dispatch your staff to more locations without worrying about access to the software's key features. The user-friendly features can be quickly accessed on tablets and smartphones while you manage the business on your laptop or office computer. Some software programs may include multiple apps to separate different sides of the business, while others might include all the features your inspectors need in one central location. Ask to test-drive the apps before investing in any software to make sure the functionality is simple for your staff to use as part of their everyday work.
For more information, reach out to a company such as InspectNTrack.